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Bilingual Administrative Assistant

Chelsea, MA 02150

Posted: 11/09/2023 Industry: Administrative Job Number: MB136385119 Pay Rate: $15 / hour

Job Description

Shift: Monday - Friday 8:00 AM - 4:30 PM. This is a temp-hire position.
As an Administrative Assistant, you are the face of the company as people enter our establishments. As the admin, you will be meeting and greeting all guests in an upbeat cheerful and professional manner. It is important that the first impression of Wicked Staffing Solutions is not only professional but welcoming. This should carry over to all your administrative responsibilities and interactions. This person will be supporting the recruiters and branch manager. We are looking for someone that is bilingual in English & Spanish or English & Haitian French Creole.    
Job Description & Duties:
  • Professionally administer all incoming calls and ensure the phone calls are redirected accordingly.  
  • Greet guests in a professional, friendly, and hospitable manner.
  • Maintain visitor area (locking doors, general cleanliness, turning off lights, etc.)  
  • Type memos, correspondence, reports, and other documents.  
  • Ensure each candidate is set up on an applications station and directed accordingly to what needs to be completed. 
  • Troubleshoot issues before they reach recruiters for simple requests or questions. 
  • Check daily counters for late e-verifications, new online applicants, unemployment candidates, etc. To ensure that they are being reached out to and followed up with accordingly. 
  • Required to review the Zero hours report and communicate with the recruiting team on orders that need to be closed and closing them out accordingly. This will require proper notes and details to be entered into the database regarding the reason for end of assignment.  
  • Attend morning meetings with office team. 
  • Handle all requested for employment verifications appropriately.  
  • Follow-up on all contested e-verifications 
  • Inventory and office supply ordering for branch.  
  • Responsible for processing the New Hire packets. 
  • Responsible for uploading files and information into the database as needed.  
  • Perform a variety of clerical duties.  
  • Required to handle all repairs/ maintenance needed for copiers and office equipment with approval from Branch Manager. 
  • Responsible for ensuring guests are kept in the waiting area until the recruiters are available. In addition to keeping the atmosphere in the front-end professional and under control.  
  • Ability to handle high volume /stressful situations in a professional and calm manner.  
  • Other duties may be assigned to meet business needs.  
Job Requirements of the Administrative Assistant
  • Bilingual English & Spanish or English & Haitian French Creole
  • Excellent phone etiquette
  • Excellent verbal communication skills  
  • Strong computer skills, including MS Office (Word, Excel, Outlook)
  • Punctual with excellent attendance  
  • Able to work with minimum supervision.  
  • Should be customer service driven  
  • Able to multi-task  
  • Professional appearance
  • Business casual  
  • Detail Oriented 
  • High School Diploma or GED  
  • Minimum 1-year administrative experience
Qualified Applicants may be subject to background check.

Meet Your Recruiter

Megan Blodgett
Human Resource Manager

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